About the Role
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be the organizational backbone of the office, responsible for streamlining our administrative processes, managing communications, and ensuring our filing systems are efficient and up-to-date.
Requirements
Key Responsibilities
File Management & Organization:
Establish and maintain comprehensive digital and physical filing systems for all company documents, records, and correspondence.
Organize and manage shared office spaces and supply inventories.
Develop and implement procedures for document retention, retrieval, and disposal.
Schedule Management:
Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare agendas for meetings and assist with follow-up action items.
Send reminders and confirm appointments to ensure all parties are prepared.
Communications & Correspondence:
Act as a primary point of contact for customer and supplier inquiries via email and phone.
Respond to emails promptly and professionally, or forward them to the appropriate person.
Draft, proofread, and format internal and external communications.
Required Qualifications & Skills
Proven experience in an administrative or office support role.
Exceptional organizational skills and a keen eye for detail.
Strong written and verbal communication skills for professional correspondence.
Proficiency with office software (like Microsoft Office Suite or Google Workspace) and calendar management tools.
Excellent time-management skills and the ability to prioritize tasks effectively.
A self-starting attitude and the ability to work independently.
Preferred Qualifications
Knows their way around Discord, social media platforms, and has knowledge of both console and PC gaming.
Understands esports competition and competitive structures.
Proactive, ready, and eager to help build the infrastructure for esports.
About the Company
Noxide Esports is Columbia, Maryland's premier destination for competitive and casual gaming. We're a state-of-the-art esports arena and LAN cafe, equipped with high-performance gaming PCs, dedicated console lounges, and a passion for building an inclusive and thriving gaming community. We host everything from major tournaments and competitive leagues to casual gaming nights and birthday parties. We're more than just a place to play—we're a home for gamers. Everyone has their game - Come play yours!